Author Instructions

If you have received a paper acceptance email from the TPC co-chairs, please use these author instructions to prepare your final camera ready paper.

General Information

Paper category Maximum Page Length Camera Ready Deadline
Full technical papers 8 (excluding references) January 15, 2013
Mini conference papers 6 (excluding references) January 15, 2013
Short (poster) papers 4 (including references) January 15, 2013
Experience session papers 15 annotated visuals (including title and references) or
6 pages (including references)
January 15, 2013
Dissertation papers 6 (excluding references) January 15, 2013
Workshop full papers 6 (excluding references) March 1, 2013
Workshop short papers 4 (including references) March 1, 2013


Formatting Instructions

Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF-eXpress to generate a compliant file. Due to IEEE technical co-sponsorship of IM, your final paper is planned to be included in IEEEXplore for archival value after the conference. However, IEEE reserves the right to exclude an acceptance paper from inclusion in IEEEXplore if it is not presented at the conference. Please follow the following steps to finalize the camera ready version of your paper:

  1. Prepare in the IEEE double-column format using IEEE Conference Proceeding templates (see also General Formatting Instructions at the bottom of this page). Attention: IEEE has updated the LaTeX template as of November 30, 2012 – please use the new template from the above link.
    1. For IEEEtran class in LaTeX, use the following as the first line in your LaTeX source file:
              \documentclass[10pt, conference]{IEEEtran}
      Note that with IEEE conferences, the author affiliation is listed under the author's name, unlike IEEE transactions.
    2. Do not add any page numbering, header or footer (other than the copyright info discussed below, if applicable).
  2. If all authors are employed by the US or a Crown government (UK, Canada and Australia), a copyright notice should be added to your paper before proceeding with the next step.  Please see below for details.
  3. Go to IEEE PDF eXpress Plus Website.
    1. Create an IEEE PDF eXpress account (use conference ID: im13xp)
    2. Use 'new user' if you haven't used this site before.
    3. Use IEEE PDF eXpress Plus to check if your PDF file is Xplore-compliant, OR, else, you can use this site to convert your source files into an IEEE Xplore-compliant PDF file (e.g., for LaTeX users, create a zip file that includes dvi and your eps figure files all together, and then upload the zip file for the system to convert into a compliant PDF file; for MSWord users, upload the Word file and let it convert and return a compliant PDF file).
  4. Log into JEMS and upload the following at your paper entry page:
    1. A copy of the compliance message from PDF eXpress.
    2. The PDF eXpress-passed compliant camera-ready copy of your paper (Do NOT use 'Approve for collection' in PDF eXpress plus).
    3. Signed IFIP copyright form with the relevant information (such as author, title, etc.) completed.
  5. To be published in the IFIP/IEEE IM 2013 Conference Proceedings and to be submitted for inclusion in IEEE Xplore® and other Abstracting and Indexing (A&I) databases, an author of an accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented at the conference. For authors with multiple accepted papers, one full or limited registration is valid for up to 3 papers. Accepted and presented papers will be published in the IFIP/IEEE IM 2013 Conference Proceedings and submitted for inclusion in IEEE Xplore and other Abstracting and Indexing (A&I) databases.  If you have not registered yet, please visit the registration page.
  6. If you require an assistance letter for requesting a tourist visum, please visit the registration page.

If all authors are employed by the US government, the notice "U.S. Government work not protected by U.S. copyright." should be added to your paper.  If all authors are employed by a Crown government, the notice "978-3-901882-50-0 ©2013 Crown" should be added instead.  This can be done as follows:

  • Latex users can add the following lines just before \begin{document} for the above copyright notice to show up (shown below as an example for crown):

\IEEEpubid{\makebox[\columnwidth]{978-3-901882-50-0~\copyright~2013 Crown \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}
  • MSWord users can use: ‘Insert’ -> ‘Text box’, insert the appropriate copyright notice in the texbox, and place the box (without border) at the bottom left on the first page.

If you have any questions on creating the camera-ready paper, please contact the publication co-chairs Deep Medhi and Ramin Sadre.